1. Call meeting to order
Vice-Chair David Reeser called the meeting to order at 5:32 pm. Those present: David Reeser, Tony Derricott, Kristine Ballard, Golden Fulcher, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Bookkeeper). Pamela Beard (Board Chair) was absent.

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Tony moved to approve the bills as printed. Kristine seconded; all voted in favor.

4. Approve Minutes (Action Item)
Golden moved to approve the minutes from the previous meeting. Kristine seconded; all voted in favor.

5. New Business
A. Policy Schedule of Review Discussion
The schedule of review was discussed. Dates for Trustee Bylaws need to be updated. The Director and Assistant Director will correlate policy dates and bring this document to the March meeting.

B. Strategic Plan Discussion
The bond to pay for the new building will be paid for by 2028. The Board considered future Library needs. The Director will add this to the March agenda for further discussion.

C. Executive Session Idaho Code 74-206 (b) (Action Item)
As per Idaho State Statue 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent, and after a roll call vote: Tony, yes; Golden, yes; Kristine, yes; David, yes.
The Board entered executive session at 6:49 pm and exited executive session at 7:15 pm.

6. Unfinished Business
A. Personnel Policy Review (Action Item)
The employee vacation earning schedule from this policy was reviewed. Tony motioned to accept the policy as amended in the meeting. Golden seconded; all voted in favor.

7. Trustee concerns (Informational Items)
Declaration of Candidacy for the Library Board must be submitted to the Clerk of the District / Library Director by 5:00 pm, March 21, 2025. The petition signatures must be certified by the Madison County Clerk’s office or the petition will not be valid.

8. Director’s Report
A. Committee Reports
The Director reviewed the events and proceedings that happened in the Library since the last Board meeting. The Director discussed the continuing project of adding information to the succession documentation. The Director informed the Board that the new policies were up and available on the website. It was suggested that the policies be alphabetized on the website; the Director will follow up with that.

David adjourned the meeting at 7:30 pm.

____________________________________                                                           ____________________________________
David Reeser, Vice-Chair                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Pamela Beard called the meeting to order at 5:30 pm. Those present: Pamela Beard, Golden Fulcher, Carol Brown, David Reeser (Board members); Lori Robertson (Accountant); Miranda Galbraith (Assistant Director); Leslie Harker (Administrative Assistant); Clay Ritter (Idaho Commission for Libraries Representative). Valerie Vail (Secretary) participated by phone. Tony Derricott (Board member) was absent.

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
There were no visitors.

3. Approve Bills (Action Item)
Golden motioned to approve the bills. Carol seconded; all voted in favor.

4. Approve Minutes (Action Item)
David motioned to approve the minutes from the previous meeting. Carol seconded; all voted in favor.

5. New Business
A. Trustee Training – Clay Ritter
Clay Ritter the Public Library Representative from the Idaho Commission for Libraries, was present. He discussed the proposed legislative bills that would affect libraries in the current legislative session. Mr. Ritter answered questions the Board members had.

B. Annual Statistics Report – Director
Due to illness, this item was tabled until the next meeting.

6. Unfinished Business
A. Emergency and Public Safety Policy Review Second Reading (Action Item)
Due to illness, this item was tabled until the next meeting.

B. Collection Development Policy Review (Action Item)
Due to illness, this item was tabled until the next meeting.

7. Trustee concerns (Informational Items)
No concerns were expressed.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month.

Pam adjourned the meeting at 6:10 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Pamela Beard called the meeting to order at 5:30 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, Carol Brown, David Reeser (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director); Lori Robertson (Accountant). Debbie Lawton, (Visitor – Rudd & Co. Representative).

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
There were no visitors.

3. Approve Bills (Action Item)
Golden moved to approve the bills. Tony seconded; all voted in favor.

4. Approve Minutes (Action Item)
David moved to approve the minutes from the previous meeting. Carol seconded; all voted in favor.

5. New Business
A. Audit Report – Rudd & Co. (Action Item)
Debbie Lawton, representative of Rudd & Co., let the Board know that due to being short-staffed, the report for the fiscal year 2022-2023 needed to be postponed. The Board expressed concern and displeasure, as this has been postponed three times. Debbie said that they would be ready to report at the next Board meeting on April 24, 2024.

B. Annual Statistics Report – Director
The Director presented a summary of the Annual Statistics for the fiscal year 2022 – 2023. At the end of the fiscal year, the Library held a total of 169,174 items. Those items were checked out 433,961 times. There were 139,249 visitors. The Librarians answered 26,235 questions. 1,020 programs were offered, with 19,995 people who attended them. The service population of the Library District is 41,503, with 21,128 of them being library card holders.

C. Set Date for Annual Budget Hearing – (Action Item)
Tony moved to set August 28, 2024 at 5:30 pm as the Annual Budget Hearing date. Golden seconded; all voted in favor. The Director will complete the Notification of Hearing form and submit it to the County Clerk.

6. Unfinished Business
A. Emergency and Public Safety Policy Review Second Reading (Action Item)
The Board read through this policy. One minor word change was made for consistency in the document. Golden moved to accept the Emergency and Public Safety Policy as edited. Carol seconded; all voted in favor.

B. Collection Development Policy Review Second Reading (Action Item)
The Board read through this policy and suggested adding an appeal form similar to the Request for Reconsideration Form as another step in the process. The Director will draft the form and bring it to the April meeting for review.

7. Trustee concerns (Informational Items)
The Trustees discussed participating in the fourth of July parade. Due to little interest and Trustee availability, this suggestion was dismissed.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month. The Director discussed the Library’s participation in the Chamber of Commerce summer youth program. This will be incorporated into the Summer Reading Program that is already established and should not add extra duties for employees.

Pam adjourned the meeting at 7:09 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Pamela Beard called the meeting to order at 5:30 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, Carol Brown, David Reeser (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director). Lori Robertson (Accountant) was absent.

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
There were no visitors.

3. Approve Bills (Action Item)
Golden moved to approve the bills. Tony seconded; all voted in favor.

4. Approve Minutes (Action Item)
Carol moved to approve the minutes from the previous meeting. David seconded; all voted in favor.

5. New Business
A. Audit Report – Rudd & Co. (Action Item)
The Director received an email from Rudd & Co. at 4:30 pm indicating they were not able to complete the necessary internal checks and were unable to report at this time. This was tabled to the May meeting.

B. Trustee Vacancy Discussion
After the previous meeting, Carol Brown announced her decision to step down from the Library Board effective in May. Trustee’s agreed to look for potential candidates to fill the vacancy and invite them to attended the April meeting for an informal interview. Several invitations were issued. Candace Rail and Kristine Ballard were the two who accepted and attended the meeting. They were asked a few questions individually. After some discussion, Kristine Ballard was appointed to fill vacancy for Trustee Seat B.

C. House Bill 710 Discussion
There was discussion about how to best protect the Library and the patrons while following this law.

6. Unfinished Business
A. Collection Development Policy Review Third Reading (Action Item)
This was tabled in order to get more information after upcoming meetings with Idaho Commission for Libraries.

7. Trustee concerns (Informational Items)
No concerns were brought forth.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month.

Pam adjourned the meeting at 7:33 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Pamela Beard called the meeting to order at 5:30 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Lori Robertson (Accountant).

2. Swear in New Board Member – Kristine Ballard
As per Idaho Code 59-401, Pamela Beard, Board Chair, swore in Kristine Ballard as Trustee for the Madison Library District.

3. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
There were no comments.

4. Approve Bills (Action Item)
Golden moved to approve the bills. Dave seconded; all voted in favor.

5. Approve Minutes (Action Item)
Dave moved to approve the minutes from the previous meeting. Tony seconded; all voted in favor.

6. New Business
A. Audit Report – Rudd & Co. (Action Item)
Deb Lawton and Theresa Flannery from Rudd & Co. reviewed a draft version of the Auditor’s Report. There were no major concerns; the Library is solvent and within the anticipated budget. The auditors suggested expanding the FDIC coverage and suggested we look further into the banks we already have for other programs to address this. The delay on reporting is based on a staffing shortage at Rudd & Co. The final report will be presented at the June meeting.

B. Circulation Policy Update & Tiered Cards (Action Item)
In response to House Bill 710 and subsequent changes to Idaho Code, a new section of the Circulation policy was proposed regarding a Tiered Card option. This new classification of cards will offer a parent or legal guardian the ability to set a specific level of restrictions on cards for patrons age 17 and under. An accompanying form was also presented. The Director will address these changes and bring the updated draft to the June meeting.

C. Patron Code of Conduct Update (Action Item)
This policy was read aloud. Changes to Section E regarding public comment in a Board Meeting/Public Hearing were made. These addressed formalizing time limits allotted to speakers, behavioral expectations of attendees, and to set overall amount of time dedicated in each meeting to comments from the public. These updates will be made and the Director will bring this to the June meeting.

D. Library Flood Monument Discussion
The stone monument located on the east side of the building is falling apart. The Director asked the company currently repointing the mortar on the Tabernacle to look at the monument. Due to loose stones and exposed rebar, the foreman placed safety barriers around it. The Director will continue to follow through with this and bring updates to the Board as they are available.

7. Unfinished Business
A. Collection Development Policy Review Third Reading (Action Item)
The Board read through this policy. As per House Bill 710, this policy will now have a Request for Relocation from Minors Form and the process to submit it. The Director will make the changes to this policy and bring it back to the June meeting.

8. Trustee concerns (Informational Items)
Pamela reminded the Board that June is the Trustee’s Annual Meeting and that Board officers will be open for vote.

9. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month.

Pam adjourned the meeting at 8:33 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Pamela Beard called the meeting to order at 5:38 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, Kristine Ballard (Board members); Valerie Vail (Secretary), Lori Robertson (Accountant). David Reeser, (Board member) and Miranda Galbraith (Assistant Director) were absent.

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
There were no visitors.

3. Approve Bills (Action Item)
Golden moved to approve the bills. Kristine seconded; all voted in favor.

4. Approve Minutes (Action Item)
Kristine moved to approve the minutes from the previous meeting. Golden seconded; all voted in favor.

5. New Business
A. Annual Meeting and Board Bylaws Review (Action Item)
As this was the annual meeting, the Board decided to elect officers, but tabled the reading of the bylaws until the July meeting. Kristine nominated Pamela as Chair. Golden seconded; all voted in favor. Kristine nominated David as vice chair. Tony seconded. Pamela, Tony and Kristine voted aye; Golden abstained.

6. Unfinished Business
A. Audit Report – Rudd & Co. (Action Item)
Theresa Flannery, a representative of Rudd & Co., talked with the Board about the 2022-2023 fiscal year audit. She noted that in previous years the audit was usually reported to us by February at the latest, and said that her company was making changes to remedy that in the future. Theresa also verified that the $8,000 quote given to us by an employee who no longer works at Rudd & Co. was valid and would be honored by them. Golden motioned to approve the audit as presented. Kristine seconded; all voted in favor.

B. Circulation Policy Update & Tiered Cards (Action Item)
Updates were made to this policy in answer to the changes made to the Idaho Code 18-1517B including the addition of tiered cards to allow the parent to authorize levels of access to materials by reading level. Golden motioned to approve this policy. Kristine
seconded; all voted in favor.

C. Patron Code of Conduct Policy Update (Action Item)
The Board read this Policy. Updates were made regarding service animals in the Library and the outline for patron behavior in public meetings. The Director will make the necessary changes to this policy and bring it back to the July meeting.

D. Collection Development Policy and Forms Review Third Reading (Action Item)
Updates were made to this policy in answer to the changes made to Idaho Code 18-1517B. As required, the addition of a Request for Relocation Form was added and contains the definition of “harmful to minors” as provided in Idaho code 18-1514. These will be made available to the public on July 1 , 2024. Tony moved to approve the updates on this policy, including the forms, as edited. Kristine seconded; all voted in favor.

7. Trustee concerns (Informational Items)
No concerns were discussed at this time.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month.

Pam adjourned the meeting at 8:30 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Pamela Beard called the meeting to order at 5:34 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Lori Robertson and Amy Hymas (Accountants).

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Kristine moved to approve the bills. Tony seconded; all voted in favor.

4. Approve Minutes (Action Item)
Kristine moved to approve the minutes from the previous meeting. David seconded; all voted in favor.

5. New Business
A. Preliminary 2024-2025 Fiscal Year Budget Review
The Board reviewed the proposed budget for the upcoming fiscal year. The numbers were based on calculations made from previous years and anticipated funds in the upcoming fiscal year. The official budget will be prepared and brought to the Annual Budget Hearing and Board Meeting in August.

6. Unfinished Business
A. Board Bylaws Review (Action Item)
The Board read their Bylaws aloud. The sections addressing public comment in board meetings, layout of the agenda, and internal election of Board officers were updated for clarification. The Director will make the proposed changes and bring a draft to the August meeting.

B. Patron Code of Conduct Policy Update (Action Item)
This policy was read aloud. The sections regarding unattended children, service animals, and public comment limitations in board meetings were updated. David moved to approve the changes to this document. Kristine seconded; all voted in favor.

7. Trustee concerns (Informational Items)
David asked questions about the drive-up book return regarding a patron complaint. The patron was upset about having to get out of his vehicle return his items. It was asked if there was anything that could be done to address this. The Director explained that this was looked at years ago. The clearance restrictions of a snow plow in winter months and the angle of the building in regards to the driveway were the main reasons the drive-up book return could not be changed without major renovations.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month. The Director discussed the current maintenance projects and reported the progress. The monument was successfully unassembled, the base shaped and cleaned, and the stones cleaned and reapplied. The capstone was set and the plaque was cleaned, polished, and mounted to complete the monument. The brick exterior of the Library is in the process of being power washed; damaged bricks and mortar are being repaired or replaced. The brick will be sealed to preserve and protect it. The Library is planning to add a dripline watering system to keep the overspray off the bricks to avoid future damage. Landscaping improvements are also underway.

The Board formed two committees. The first is to assist the Director in gathering information for a succession document or binder. This committee includes Pamela Beard, the Director, and the Assistant Director. The second was created to assist the Director with researching new technological ways to post the policies on the Library’s website. This committee includes Tony Derricott and the Director. Updates and reports will be included in the Director’s report each month either through email or during this section of the Board meeting until the tasks are complete.

Pam adjourned the meeting at 7:33 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to Order
In the absence of the Board Chair, Vice-Chair David Reeser called the meeting to order at 5:31 pm. Those present: Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Lori Robertson, and Amy Hymas (Accountants). Pamela Beard (Board Chair) was absent.

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Golden moved to approve bills as printed. Tony seconded; all voted in favor.

4. Approve Minutes (Action Item)
Tony moved to approve the minutes from the previous meeting. Kristine seconded; all voted in favor.

5. New Business
A. Approve Budget for 2024-2025 Fiscal Year (Action Item)
The Board reviewed the proposed budget for the upcoming fiscal year. Kristine moved to approve the budget for the 2024-2025 fiscal year. Golden seconded; all voted in favor.

B. Circulation Policy Review (Action Item)
The Board read the policy and reviewed the requested adjustments from the last meeting. Tony moved to approve the changes to the Circulation policy. Kristine seconded; all voted in favor.

6. Unfinished Business
A. Board Bylaws Review (Action Item)
The Board read the Board Bylaws. They focused on the suggested modifications from the previous meeting. After the review, Golden moved to accept the Board Bylaws as updated. Tony seconded; all voted in favor.

7. Trustee concerns (Informational Items)
The Board discussed the changes in the legislation that removed two years on the present Trustee terms of six years. As of 2025 newly elected Trustees will serve four years. Those who were elected prior to that will serve the length of the term for which they were elected. The Board also talked about ways they can assist each other in maintaining balance in the many aspects of their lives.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month.

A. Committee Reports
The Director reported information regarding the Succession Information on the creation of a google document divided into months. This will include instructions, important information, requirements, and duties of the Director.

The Director reported the information she has gathered regarding updating the policies on the website in a different format. The Director will meet and discuss this with Joseph from Binary Engine before the September meeting.

David adjourned the meeting at 6:59 pm.

____________________________________                                                           ____________________________________
David Reeser, Vice – Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to Order
Pamela Beard called the meeting to order at 5:36 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant).

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
David moved to approve bills as printed. Golden seconded; all voted in favor.

4. Approve Minutes (Action Item)
Golden moved to approve the minutes from the previous meeting. Kristine seconded; all voted in favor.

5. New Business
A. Records Retention Policy Review (Action Item)
The Board reviewed this policy aloud. Golden moved to approve this as written. Kristine seconded; all voted in favor.

B. Financial Policy Review (Action Item)
The Director and the Treasurer will research the best practices for this policy and bring this information to the meeting in October.

6. Unfinished Business
There was no prior business to discuss.

7. Trustee concerns (Informational Items)
The Trustees discussed the upcoming Idaho Library Association annual conference. No one will be able to attend this year due to the late notification and scheduling conflicts. The Board discussed bringing Clay Ritter to our Library to offer training for all Library Trustees on this side of the state. Suggested topics for the training included webinars, Trustee 101, and a general question and answer session. The Director will contact Clay from ICfL and keep the Board members informed as information becomes available.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month.

A. Committee Reports
The Director informed the Board of the additions to the Google document for this month. This included security for the cash register and credit card payment system and collecting end-of-year data for the annual audit.

Pamela adjourned the meeting at 6:37 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                      Valerie Vail, Secretary

1. Call meeting to Order
Pamela Beard called the meeting to order at 5:36 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, Kristine Ballard (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant). David Reeser (Board member) was absent.

2. Public Comment
Not scheduled on the agenda (limit 2 minutes); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Kristine moved to approve bills as printed. Golden seconded; all voted in favor.

4. Approve Minutes (Action Item)
Tony moved to approve the minutes from the previous meeting. Kristine seconded; all voted in favor.

5. New Business
A. Public Internet Computer Use Policy Review (Action Item)
The Board read through this policy aloud. It was suggested to change section B to Definition. This will include listing the types of patrons. It was recommended to include instructions regarding patron accounts when not in good standing, which stops people from using the computers until the fines are at a zero balance. The Director will make the suggested changes and bring that draft to the November meeting.

B. Policy Development Policy (Action Item)
The Board reviewed the suggested changes from the last meeting. Golden moved to accept revisions to the Policy Development Policy. Kristine seconded; all voted in favor.

6. Unfinished Business
A. Financial Policy Review (Action Item)
The Board reviewed this Policy.

7. Trustee concerns (Informational Items)
The Board discussed the possibility of having the Clay Ritter, the Public Library Consultant from the Idaho Commission for Libraries, come to the Library and host a Trustee training. Trustees from libraries around our area could also be invited to attend. The Board agreed that the second Wednesday of the month around 5:00 would be most advantageous for them to meet. The Director will contact Mr. Ritter and bring information to the next Board meeting.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month. The Director discussed the continuing project of adding information to the succession documentation.

Pamela adjourned the meeting at 6:58 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                      Valerie Vail, Secretary

1. Call meeting to Order
Pamela Beard called the meeting to order at 5:35 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard (Board members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Treasurer).

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Tony moved to approve the bills as printed. David seconded; all voted in favor.

4. Approve Minutes (Action Item)
Kristine moved to approve the minutes from the previous meeting. Pamela seconded; all voted in favor.

5. New Business
A. Financial Best Practices Discussion – Theresa Flannery Rudd & Co.
Theresa Flannery discussed the broad view of financials and what Trustee should be looking for. Theresa suggested a comparative profit and loss sheet for 2 fiscal years, assets, and cash balance information. The role of accountant vs treasurer was discussed.

6. Unfinished Business
A. Financial Policy Review (Action Item)
The Board read through this policy and discussed quarterly report options. After some consideration, this policy was tabled until the January meeting in order to have the Treasurer present.

B. Public Internet Computer Use Policy Review (Action Item)
The Board read through this policy. Changes were made for clarification regarding extension of time for patrons on computers. Kristine moved to accept these changes. Tony seconded; all voted in favor.

7. Trustee concerns (Informational Items)
Pamela discussed the expiration date of the strategic plan and noted that it was time for the Director and Board review. All three items will be added to the agenda for the February meeting.

8. Director’s Report
The Board members received an email with a summary of events that happened at the Library over the previous month. The Director discussed the continuing project of adding information to the succession documentation.

Pamela adjourned the meeting at 7:23 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                      Valerie Vail, Secretary

No meeting was held this month.