1. Call meeting to order
Vice-Chair David Reeser called the meeting to order at 5:32 pm. Those present: David Reeser, Tony Derricott, Kristine Ballard, Golden Fulcher, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Bookkeeper). Pamela Beard (Board Chair) was absent.

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Tony moved to approve the bills as printed. Kristine seconded; all voted in favor.

4. Approve Minutes (Action Item)
Golden moved to approve the minutes from the previous meeting. Kristine seconded; all voted in favor.

5. New Business
A. Policy Schedule of Review Discussion
The schedule of review was discussed. Dates for Trustee Bylaws need to be updated. The Director and Assistant Director will correlate policy dates and bring this document to the March meeting.

B. Strategic Plan Discussion
The bond to pay for the new building will be paid for by 2028. The Board considered future Library needs. The Director will add this to the March agenda for further discussion.

C. Executive Session Idaho Code 74-206 (b) (Action Item)
As per Idaho State Statue 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent, and after a roll call vote: Tony, yes; Golden, yes; Kristine, yes; David, yes.
The Board entered executive session at 6:49 pm and exited executive session at 7:15 pm.

6. Unfinished Business
A. Personnel Policy Review (Action Item)
The employee vacation earning schedule from this policy was reviewed. Tony motioned to accept the policy as amended in the meeting. Golden seconded; all voted in favor.

7. Trustee concerns (Informational Items)
Declaration of Candidacy for the Library Board must be submitted to the Clerk of the District / Library Director by 5:00 pm, March 21, 2025. The petition signatures must be certified by the Madison County Clerk’s office or the petition will not be valid.

8. Director’s Report
A. Committee Reports
The Director reviewed the events and proceedings that happened in the Library since the last Board meeting. The Director discussed the continuing project of adding information to the succession documentation. The Director informed the Board that the new policies were up and available on the website. It was suggested that the policies be alphabetized on the website; the Director will follow up with that.

David adjourned the meeting at 7:30 pm.

____________________________________                                                           ____________________________________
David Reeser, Vice-Chair                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Chairman Pamela Beard called the meeting to order at 5:32 pm. Those present: Pamela Beard, Tony Derricott, Kristine Ballard, Golden Fulcher, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant). David Reeser (Vice-Chair) was absent.

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Tony moved to approve the bills as printed. Golden seconded; all voted in favor.

4. Approve Minutes (Action Item)
Golden moved to approve the minutes from the previous meeting. Kristine seconded. Golden, Tony and Kristine voted in favor. Pam abstained.

5. New Business
A. Public Records Request Policy Review (Action Item)
The Board read this policy aloud. Golden motioned to approve this policy, provided the Idaho Code references were up to date. Kristine seconded; all voted in favor.

B. Operating Procedures Policy (Action Item)
The Board read this policy aloud no changes were made. Golden motioned to accept this policy as written. Tony seconded; all voted in favor.

C. Set Date for Annual Budget Hearing (Action Item)
The Board set the date of August 27, 2025 as the date of the Annual Budget Hearing.

D. Executive Session Pursuant to Idaho Code 74-206 (1)(b) (Action Item)
As per Idaho State Statue 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent, and after a roll call vote: Tony, yes; Golden, yes; Kristine, yes; Pamela, yes.
The Board entered executive session at 7:14 pm and exited executive session at 7:33 pm.

6. Unfinished Business
A. Personnel Policy Review (Action Item)
The employee vacation earning schedule from this policy was reviewed. Tony motioned to accept the policy as amended in the meeting. Golden seconded; all voted in favor.

7. Trustee concerns (Informational Items)
Declaration of Candidacy for the Library Board must be submitted to the Clerk of the District / Library Director by 5:00 pm, March 21, 2025. The petition signatures must be certified by the Madison County Clerk’s office or the petition will not be valid.

8. Director’s Report
A. Committee Reports
The Director reviewed the events and proceedings that happened in the Library since the last Board meeting. The Director discussed the continuing project of adding information to the succession documentation. The Director informed the Board that the new policies were up and available on the website. It was suggested that the policies be alphabetized on the website; the Director will follow up with that.

Pamela adjourned the meeting at 7:30 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Chairman Pamela Beard called the meeting to order at 5:32 pm. Those present: Pamela Beard, Tony Derricott, Kristine Ballard, David Reeser, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant). Golden Fulcher (Board Member) was absent.

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Kristine moved to approve the bills as printed. David seconded; all voted in favor.

4. Approve Minutes (Action Item)
Tony moved to approve the minutes from the previous meeting. Kristine seconded; all voted in favor.

5. New Business
A. Financial Policy Update (Action Item)
No changes were necessary to this policy.

B. Personnel Policy Update (Action Item)
The Board reviewed this policy. The Director will bring these updates to the May meeting.

C. Board Bylaws Update (Action Item)
The Board reviewed this policy. The Director will bring these updates to the May meeting.

D. Executive Session Pursuant to Idaho Code 74-206 (1)(b) (Action Item)
Pursuant to Idaho State Statue 74-206 (1)(b). To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent, and after a roll call vote: Tony, yes; David, yes; Kristine, yes; Pamela, yes.
The Board entered executive session at 6:00 pm and exited executive session at 6:59 pm.

6. Unfinished Business
A. Strategic Plan Discussion (Action Item)
This discussion was tabled due to a lack of quorum.

7. Trustee concerns (Informational Items)
No concerns were discussed.

8. Director’s Report
A. Committee Reports
The Director reviewed the events and proceedings that happened in the Library since the last Board meeting.

Pamela adjourned the meeting at 7:00 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Chairman Pamela Beard called the meeting to order at 5:30 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, Kristine Ballard, David Reeser, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant).

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
David moved to approve the bills as printed. Kristine seconded; all voted in favor.

4. Approve Minutes (Action Item)
Kristine moved to approve the minutes from the previous meeting. Pamela seconded; all voted in favor.

5. New Business
A. Appoint Treasurer (Action Item)
Pamela motioned to appoint Amy Hymas as Treasurer of the Board. David seconded; all voted in favor.

B. Internet Safety Policy (Action Item)
The Board reviewed this policy and made suggestions for clarification. The Director will make these changes and bring this policy to the June meeting.

6. Unfinished Business
A. Board Bylaws Update (Action Item)
The Board read the section of the Board Bylaws regarding the appointment of a Treasurer. Kristine motioned to approve the update. Tony seconded; all voted in favor.

B. Strategic Plan Discussion (Action Item)
The Board discussed the vision for the Library in the upcoming years. This is an ongoing project and will continue to be discussed at future meetings.

7. Trustee concerns (Informational Items)
Kristine motioned to amend the agenda to add an executive session to discuss sensitive employee-related matters privately. Tony seconded; all voted in favor.

Pursuant to Idaho Code 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent, and after a roll call vote: Tony, yes; Golden, yes; Kristine, yes; Pamela, yes.
The Board entered executive session at 6:15 pm and exited executive session at 7:16 pm.

8. Director’s Report
The Board members received an email with a summary of events and proceedings that happened at the Library since the last Board meeting.

Pamela adjourned the meeting at 7:20 pm.

____________________________________                                                           ____________________________________
Pamela Beard, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Chairman Pamela Beard called the meeting to order at 5:30 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, Kristine Ballard, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant). David Reeser, (Board Member) was absent.

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Tony moved to approve the bills as printed. Golden seconded; all voted in favor.

4. Approve Minutes (Action Item)
Kristine moved to approve the minutes from the previous meeting. Golden seconded; all voted in favor.

5. New Business
A. Annual Trustee Meeting/Review Executive Session Pursuant to Idaho Code 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student; (Action Item)
1. Board Chair / Vice Chair motion to enter into executive session.
Pursuant to Idaho Code 74-206 – 1 (subsection b) and after a roll call vote:
Pamela yes; Tony yes; Golden yes; Kristine yes; the motion passed. The Board entered executive session at 5:42 pm. The Board exited executive session and returned to open session at 6:00 pm.
2. The Board discussed electing a new Board Chair. Kristine nominated Golden as chairperson. Tony seconded; all voted in favor. Golden Fulcher was elected as the new Board Chair. Pam nominated Kristine as Vicechair. Golden seconded; all voted in favor. Kristine was elected as the new Vice-chair. Golden conducted the meeting from this point forward.

B. Board Bylaws Review (Action Item)
The Board reviewed their Bylaws. The Director will make the proposed updates and bring the new document to the July meeting.

C. Personnel Policy Update (Action Item)
The Board reviewed this policy. Kristine moved to accept the updates. Pamela seconded; all voted in favor.

6. Unfinished Business
A. Strategic Plan Discussion (Action Item)
The Board walked around the Library and discussed possible options regarding upgrades and ways to best use the current space. The Director will contact design companies and bring the information to the next meeting.

B. Internet Safety Policy (Action Item)
Pamela motioned to approve the updates to this policy. Kristine seconded; all voted in favor.

7. Trustee concerns (Informational Items)
Golden raised a concern regarding dissemination of information from individual discussions to the rest of the Board.

8. Director’s Report
The Board members received an email with a summary of events and proceedings that happened at the Library since the last Board meeting.

Golden adjourned the meeting at 7:41 pm.

____________________________________                                                           ____________________________________
Golden Fulcher, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Chairman Golden Fulcher called the meeting to order at 6:04 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant).

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Pam moved to approve the bills as printed. Tony seconded; all voted in favor.

4. Approve Minutes (Action Item)
Kristine moved to approve the minutes from the previous meeting. Tony seconded; all voted in favor.

5. New Business
A. Preliminary Budget Discussion (Action Item)
The Director presented a preliminary budget for the Board’s review. The proposed budget was developed using the previous fiscal year’s budget as a baseline, along with the most current L2 figures provided by the County. The Board held a discussion regarding potential staffing increases and the inclusion of a cost-of-living adjustment for employees.

6. Unfinished Business
A. Strategic Plan Discussion (Action Item)
The Board discussed long range plans and short-term goals. The Director will arrange a consultation with an interior designer and report findings to the Board once the information is available. The Strategic Plan as it currently stands will be updated to reflect the Library’s evolving needs, including optimizing workspace, expanding the workforce, maintaining collections, and strengthening community partnerships. This will be included on the August meeting agenda.

B. Board Bylaws Review (Action Item)
The Board reviewed the revisions made during the previous meeting. These changes were intended to clarify the process for adding items to the meeting agenda. Additionally, the revisions reaffirmed that the Library has not established trustee zones. Pamela motioned to approve the Board Bylaws as written. David seconded; all voted in favor.

7. Trustee concerns (Informational Items)
Golden brought up concerns about the tax levy and a discussion he had with Clay Ritter, Public Library Consultant at the Idaho Commission for Libraries. He and the Director will follow up with Kim Muir, Madison County Clerk, and bring that information to the meeting in August.

8. Director’s Report
The Board members received an email with a summary of events and proceedings that happened at the Library since the last Board meeting.

Golden adjourned the meeting at 7:25 pm.

____________________________________                                                           ____________________________________
Golden Fulcher, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Chairman Golden Fulcher called the meeting to order at 5:30 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant).

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
David moved to approve the bills as printed. Pam seconded; all voted in favor.

4. Approve Minutes (Action Item)
Pam moved to approve the minutes from the previous meeting. Tony seconded; all voted in favor.

5. New Business
A. Approve Budget for 2025-2026 Fiscal Year (Action Item)
The Director presented the projected budget to the Board. Most of the budget lines were the same as the previous year. Money was allotted to cover anticipated rate increases for services and contracts. Kristine moved to approve the budget for the upcoming fiscal year, 2025-2026, as presented. David seconded; all voted in favor.

B. Executive Session Pursuant to Idaho Code 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student. (Action Item)
Pursuant to Idaho State Statue 74-206 (1)(b). To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, individual agent, or public-school student and after a roll call vote: Tony, yes; David, yes; Kristine, yes; Pamela, yes. Amy Hymas and Miranda Galbraith were invited by the Board to attend this session.

The Board entered executive session at 5:57 pm and exited executive session at 6:25 pm.

6. Unfinished Business
A. Strategic Plan Discussion (Action Item)
The Board reviewed a revised version of the previous Strategic Plan 2019-2024. The updated plan outlines four strategic goals to guide future initiatives, each supported by three specific objectives designed to facilitate the achievement of these goals. Tony moved to approve the updated Strategic Plan 2025-2030. Pam seconded; all voted in favor.

7. Trustee concerns (Informational Items)
Golden raised a point regarding communication and inquired whether all members were receiving the email correspondence.

8. Director’s Report
The Board members received an email with a summary of events and proceedings that happened at the Library since the last Board meeting.

Golden adjourned the meeting at 6:40 pm.

____________________________________                                                           ____________________________________
Golden Fulcher, Chairman                                                                                       Valerie Vail, Secretary

1. Call meeting to order
Vice-Chair Kristine Ballard called the meeting to order at 5:30 pm. Those present: Tony Derricott, David Reeser, Kristine Ballard (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant). Pamela Beard and Golden Fulcher (Board Members), were absent.

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
David moved to approve the bills as printed. Tony seconded; all voted in favor.

4. Approve Minutes (Action Item)
Tony moved to approve the minutes from the previous meeting. David seconded; all voted in favor.

5. New Business
A. Rudd & Co. Audit Letter of Engagement (Action Item)
The letter to engage Rudd & Co. for the annual audit was signed. The Director will email a copy of this to the auditors.

B. Professional Development Policy Review (Action Item)
The Board read this policy aloud. No changes were necessary. David motioned to approve the Professional Development Policy. Tony seconded; all voted in favor.

C. Vehicle Use Policy (Action Item)
The Board read this policy aloud. Minor revisions were made, including the removal of a word and the addition of a sentence regarding reimbursement for personal vehicle mileage. Tony motioned to approve this policy noting the two changes. David seconded; all voted in favor.

6. Unfinished Business
There was no unfinished business to discuss.

7. Trustee concerns (Informational Items)
There were no concerns expressed at this time.

8. Director’s Report
A. Monthly Update
The Board members received an email with a summary of events and proceedings that happened at the Library since the last Board meeting.

B. Progress Report: Strategic Plan Objective One
The Director contacted Vanessa with Bateman Hall and Kelly with Rocky Mountain Electric regarding possible changes.

Kristine adjourned the meeting at 6:35 pm.

____________________________________                                                           ____________________________________
Kristine Ballard, Vice-Chair                                                                                       Valerie Vail, Secretary

This meeting was canceled due to illness.

1. Call meeting to order
Chairman Golden Fulcher called the meeting to order at 5:30 pm. Those present: Pamela Beard, Tony Derricott, Golden Fulcher, David Reeser, Kristine Ballard, (Board Members); Valerie Vail (Secretary), Miranda Galbraith (Assistant Director), Amy Hymas (Accountant).

2. Public Comment
Items not scheduled on the agenda (limit 2 minutes per person); issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Total time for public comment is limited to 15 minutes.
There were no visitors.

3. Approve Bills (Action Item)
Tony moved to approve the bills as printed. Pam seconded; all voted in favor.

4. Approve Minutes (Action Item)
David moved to approve the minutes from the previous meeting. Tony seconded; all voted in favor.

5. New Business
A. Social Media Policy Review (Action Item)
The Board read this policy aloud. Minor updates were made to this policy. The Director will apply these changes and present the updated version at the next meeting.

B. Emergency and Public Safety Policy Review (Action Item)
The Board reviewed this policy. Slight revisions were made to one sentence to improve clarity. Kristine moved to approve the updated version of the policy. Pamela seconded; all voted in favor.

6. Unfinished Business
There was no unfinished business to discuss.

7. Trustee concerns (Informational Items)
The Board discussed the police station bond that did not pass on the November 4 th election. Kristine volunteered to organize a holiday party for the Board and employees. She will contact everyone with more information at a later date.

8. Director’s Report
A. Monthly Update
The Board members received an email with a summary of events and proceedings that happened at the Library since the last Board meeting. The Director informed the Board that the audit was successfully performed and that the Idaho Public Library Survey or annual report to the state was submitted.

B. Progress Report: Strategic Plan Objective One
The Director informed the Board that she had requested a survey of the Library’s property. It was conducted earlier that day by Eagle Rock Engineering & Land Surveying. She will update them when she has more information.

Golden adjourned the meeting at 7:10 pm.

____________________________________                                                           ____________________________________
Golden Fulcher, Chairman                                                                                       Valerie Vail, Secretary

No meeting was held this month.