TRUSTEE BOARD MEETING

Minutes

Wednesday, May 19, 2010

The meeting was called to order at 5:00pm by Blaine Robertson, chairman. Present at the meeting were Blaine Robertson, Jeniel Facer, Pam Beard, Judy Dewey, secretary, and Valerie Vail, assistant director.

The minutes of the regular and special April meetings were approved upon Jeniel’s motion, Pam’s second, and all voting in favor.

The checks paying the bills were approved upon Pam’s motion, Jeniel’s second, and all voting in favor.

Policies

Because of time constraints for the meeting, discussion of policies was postponed.

Rocky Mountain Power Grant

Blaine signed the application for a grant from Rocky Mountain Power to buy books for our community read program in January-February 2011. Judy informed the board that our application for a grant to do The Big Read was not approved. Whereas in past years there have been 350 grants approved, due to funding cuts this year only 75 were available.

New Building

          Use of Volunteers

          A sheet was posted upon which volunteers could sign up for certain times. This seemed to be working during the closure time. No present need for a large number of volunteers at one time was foreseen.

          Excess Property List

          A list of excess property had been prepared but the matter of an excess sale was not established as of the meeting time.

          New Vacuum

          Discussion was postponed in the interest of time.

          Outstanding Change Order Requests

The remaining time was spent going over all the change order requests from the architects. There was much discussion about the excessive number of these. Attached to these minutes is the list and the disposition of each.

Discussion of the flooring for the children’s programming room resulted in the board determining to install the hard surface flooring rather than carpeting.

The meeting was adjourned at 6:00pm upon Jeniel’s motion.