TRUSTEE BOARD MEETING

Minutes

Wednesday, June 9, 2010

The meeting was called to order at 5:11pm by chairman, Blaine Robertson. Present at the meeting were Blaine Robertson, Gordon Timothy, Pam Beard, Jeniel Facer, Henry Benavidez, Judy Dewey, and Valerie Vail, assistant director.

          The minutes of the meetings in May were approved upon Jeniel’s motion, which was seconded by Henry. All voted in favor. The checks were reviewed and signed. Pam made the motion to approve the bills, Henry seconded the motion, and all voted in favor.

New Library

          Inside Out Furniture Bill

CRSA prepared the bid for the furniture. The library did not realize that the two parts of the bid did not coincide with the two phases of the building. Consequently, all the furniture got ordered at the same time and most of it got delivered. Inside Out has rented a storage unit in Rexburg to store the furniture for the remodeled portion. They asked that the library pay the whole bill now and they will pay to store the furniture. One half the bill was required as a deposit, and that portion was paid. The board responded that they should invoice us for what has been installed and we will pay that portion in full. The balance will be paid when the furniture is installed and approved. The library will share the cost of storage equally with Inside Out. Gordon made the motion to that effect, Pam seconded the motion, and all voted in favor.

          Landscape Contract

Spruce It Up Landscaping submitted a bid for landscaping the grounds around the addition and the remodeled portion of the library. The bid came in more than what the library had budgeted, so the board asked that the bid be sent back to Spruce It Up for revision. Henry made the motion so to do, Gordon seconded the motion, and all voted in favor.

          Director’s Update

Judy reported that it was decided to not have the excess sale at the time we moved out of the old library. Unused shelving and other fixtures were taken by volunteers to a storage unit rented by the library at Central Storage on Pioneer Road. Factors in this decision included the time and space needed for an excess sale and that we will have much more shelving once we move the adult collection onto new shelving in the remodeled library.

Policy Manual

There was a brief discussion of the “Powers and Duties of the Board of Trustees” policy. Judy is to compare our policy with the applicable Idaho Code sections and report back to the board.

Gordon moved to adjourn the meeting at 6:44pm.