TRUSTEE BOARD MEETING

Minutes

Wednesday, January 27, 2010

The meeting was called to order at 5:04 pm by Blaine Robertson, chairman. Board members present were Henry Benavidez, Gordon Timothy, Jeniel Facer, Blaine Robertson, Pam Beard, and Judy Dewey. Also present was the assistant library director, Valerie Vail.

The minutes of the last meeting were unanimously approved upon Henry’s motion and Gordon’s second of that motion. The bills were unanimously approved upon Pam’s motion and Jeniel’s second. The checks paying the bills were signed.

3M Sortation System

3M has approved reimbursing the library for Pam and Judy to travel to St. Paul, Minnesota, to see the 3M sortation system in operation. Travel will take place on February 11^th and 12^th. Judy read to the board the letter 3M required for the reimbursement, and Blaine signed the letter.

Additional Bookkeeper Responsibilities

Judy proposed that a few more financial-related duties be assigned to the bookkeeper. After discussion, the board decided that Judy should discuss the additional responsibilities with the bookkeeper, get a quote from the bookkeeper, and then use her discretion as to whether the amount is reasonable and proceed with the changes, if acceptable to both the library and the bookkeeper.

Changes to Circulation Policy

It has become apparent to the staff that many people request items online which the staff then pulls and reserves for the patron, only to have the patron not pick up the items. The staff proposed that the library charge for requests/holds not picked up. The board decided that if clear notice can be given to the patron when making the online request, then a $1.00 charge for each such item would be appropriate. Judy is to report back to the board.

Emergencies

When the electricity went off in January, we closed the library for the rest of the day – and got complaints from patrons. This prompted the staff to request a procedure for this and other such emergencies. After discussion with the board, it was decided this was a library procedure, rather than a policy set by the board; therefore, the director will, with input from the staff, create procedures to address emergencies. It was also discussed that the library’s insurance carrier, ICRMP, might possibly have a presentation they could do for a professional development day for the staff.

Art Work in the New Library

It was decided it would be appropriate to invite someone from the quilt and art guilds to the next board meeting to discuss displaying art in the new library. Blaine assumed the responsibility for doing that.

There being no further business the meeting was adjourned at 6:03 pm.