TRUSTEE BOARD MEETING
Minutes
Wednesday, April 21, 2010
Prior to the meeting the board members present walked through the addition to see the progress.
The meeting was called to order at 5:25 pm by Blaine Robertson, chairman. Board members present were Jeniel Facer, Blaine Robertson, Pam Beard, Judy Dewey, secretary, and Valerie Vail, assistant director. Gordon Timothy was excused.
Pam made the motion to approve the minutes of the meetings in March. Jeniel seconded the motion, and all voted in favor. After review, the bills were approved upon Jeniel’s motion and Pam’s second of that motion. All voted in favor of approving the bills. Pam had some questions on the bills which Judy answered.
New Library
Hazardous Materials Testing
Blaine asked where the testing for the asbestos and lead paint stands. The report showed no asbestos or lead paint in the interior of the building. The question of the mold behind the young adult shelving remains and will be addressed when demolition in the old library starts.
Children’s Programming Room Ceiling
Pam made the motion to add the children’s programming room ceiling to the agenda, Jeniel seconded the motion, and all voted in favor. The discussion on this had been held in the addition prior to the meeting. It was decided at the meeting to put in the acoustical ceiling. Jeniel made the motion so to do, Pam seconded the motion, and all voted in favor. Judy was authorized to sign the change order approving this, assuming the bid comes in around $2,000.
Art Work
There are two primary areas in the addition where art work would be nice: the children’s programming room and the big curving wall in the clerestory in front of the circulation desk. Various ideas were discussed: get a local artist or group of artists to do the work; wallpaper murals. The issues that come up include fading, how long the art work would look good, and UV barriers. Judy will ask Tanni about fading issues and other things; Pam will look into murals.
It will not work to display quilts in the clerestory but they can be nicely displayed in the upper portion of the community room since the ceiling in there is raised. The quilt guild is interested in doing this.
Excess Property Sale
It was decided to have the excess property sale to the public on June 1st in the old library. Judy will check with the project supervisor to see if this will work. Staff can have whatever of the property they would like. A surplus list will be prepared for the next board meeting.
Moving
Volunteers are needed for moving the books but the staff was not sure how to handle the use of volunteers, given the need to keep the books somewhat in order. Judy will let Blaine know about the need for volunteers.
Change Order Requests
Three change order requests were presented: COR 47 for $9,228.08; COR 59 for a credit of $478.00; and COR 57 for $969.35. See attached for details. Pam made the motion to approve these, Jeniel seconded the motion, and all voted in favor. COR 58 relates to the construction of the parapet over the front entrance to hide the heating and air conditioning unit improperly placed in full view at the entrance. The library is waiting to hear from the architects as to credit for this change.
Circulation Policy
At a prior board meeting the topic of charging for holds not picked up by patrons was discussed. The board feels we should not charge for holds not picked up. The software has been modified to limit patrons to ten requests, so the impact on the staff is lessened. We are a service organization. Judy will ask the offsite computer tech to remove the notice from the software.
The meeting was adjourned at 6:42 pm upon Pam’s motion so to do.