TRUSTEE BOARD MEETING

Minutes

Wednesday, September 16, 2009

The meeting was called to order at 5:04 pm by Blaine Robertson, chairman. Board members present were Gordon Timothy, Blaine Robertson, Henry Benavidez, Pam Beard, Judy Dewey, secretary, and Valerie Vail, assistant director.

The bills were approved upon Gordon’s motion, Henry’s second, and an affirmative vote by all. The checks paying the bills were signed. Judy read through the minutes of the August meeting, as well as the minutes of the two special meetings in September regarding the bid on the library addition and remodel. Pam moved to accept the minutes as presented; Henry seconded the motion; all voted in favor.

New Phone System

After discussion, the board decided to purchase from Business Phone Specialists (BPS) the medium priced system for the new and remodeled library. BPS will also be installing the voice and data cables in the new and remodeled building. Three companies had shown interest in the project, and two presented bids on the wiring. Only BPS presented a bid on the telephone system.

Junior High School Property

Discussion was held regarding purchase of the lawn portion of the Madison Jr. High School property when it is vacated in the next year or two. Blaine informed the board he had approached the superintendent and expressed the library’s interest in the property. Nothing has been decided, including whether the school district would even entertain partitioning the property.

Because the construction site for the library is so small, the principal of the Jr. High and the school district superintendent have agreed to lease a portion of the lawn/playing field to the library district for a nominal sum if the contractor would need the extra space.

New Library

The person interested in moving the old Beehive building did not follow through, so arrangements have been made for Zollinger Excavating to demolish the building and remove the debris. Asbestos testing was done and none was found. Demolition will take place on Monday, September 21^st, with construction on the new project to start as soon as possible after that. Judy will confirm with the project superintendent that the regularly scheduled meeting with the contractor on Wednesday at 11:00am will take place and then inform the board.

Policy Manual

The second reading of the revised sections of the computer use and circulation policies were accomplished with few revisions. Judy had reworked the revisions to the circulation policy, as well as the proposed collection development policy. The first reading of the latter and the first reading of revisions to the personnel policy were also done.

The computer use policy is being changed from one time per day usage to one hour per day with multiple logins if necessary. Changes to the circulation policy include not mailing notices and not giving refunds for materials patrons lose and then return. Paid holidays are set out in the revised personnel policy. The collection development policy is new.

The meeting was adjourned at 6:27 pm upon Pam’s motion.