TRUSTEE BOARD MEETING

Minutes

Wednesday, October 21, 2009

The meeting was called to order at 5:01 pm by Gordon Timothy, vice-chairman, in Blaine Robertson’s absence. Board members present were Gordon Timothy, Jeniel Facer, Henry Benavidez, Pam Beard, and Judy Dewey, secretary.

The minutes of the last meeting were approved upon Jeniel’s motion and Pam’s second of that motion; all voted in favor. The checks paying the bills were signed and the bills were approved.

New Library

Judy reviewed the progress of the library addition. The contractors are working to get the footings poured and the foundation in before winter sets in. Progress has been delayed somewhat by the need to move the electrical transformers and scheduling delays by Rocky Mountain Power.

Policy Manual

Judy reviewed the Policy Development Policy and found that additions and changes to the policy manual need only two public readings. Therefore, the third reading of the changes to the Computer Use Policy, the Circulation Policy, and Personnel Policy was dispensed with.

Pam made the motion to approve the Computer Use Policy as modified, Jeniel seconded the motion, and all voted in favor. This policy will now have the designation 20091021.3.

Jeniel made the motion to approve the Circulation Policy as modified, Pam seconded the motion, and all voted in favor. This policy will now have the designation 20091021.3.

Henry made the motion to approve the Personnel Policy as modified, Pam seconded the motion, and all voted in favor. This policy will now have the designation 20091021.3.

The Collection Development Policy was read through for the second time with a few minor changes in wording and the deletion of the section on modification. Procedures for modifying policies is covered in the Policy Development Policy. Pam made the motion to adopt the Collection Development Policy, Jeniel seconded the motion, and all voted in favor. This policy will now have the designation 20091021.1.

Director’s Medical Insurance

Our insurance agent brought to the attention of the director the fact that since she is over 65 years of age, a supplemental “Medigap” policy is available in place of the regular Blue Cross policy at a considerable savings to the library. Discussion was held regarding reimbursing the director for the cost since payment for Medicare and this policy should be done by the insured person. Jeniel made the motion to approve increasing the director’s salary to cover the cost, assuming this would meet with the accountants’ approval. Henry seconded the motion and all voted in favor. Judy will check with the accountants about the way reimbursement should be handled.

Zions Bank Signature Cards

The Zions Bank representative has proposed that the library open a business checking account to use to pay the regular bills and payroll. An advantage to doing this is that Zions Bank has realtime online access to all accounts, versus the Bank of Commerce’s 24-hour online delay. Zions Bank is also willing to give the library some free business checks, deposit books, and an endorsement stamp. The signature cards for this account were signed by the board members present. The library also has a collateralized account holding the bulk of the capital improvement funds because such an account pays a higher rate of interest than the Local Government Investment Pool.

Contract with Madison Junior High School

The library has contracted with Madison Junior High School to lease from them a portion of the playing field on which to park construction trailers and other vehicles. The contract was signed by the Gordon. Judy will deliver it to Randy Lords, principal of the junior high school, for his signature.

Parking

Patron parking, or the lack thereof, was discussed. This condition will exist until the addition and remodel are completed at which time there will be more parking but not as much “unmarked” parking as before.

The meeting was adjourned at 6:00 pm upon Pam’s motion.