TRUSTEE BOARD MEETING

Minutes

Wednesday, May 20, 2009

The meeting was called to order at 5:05 pm by Blaine Robertson, chairman. Board members present were Blaine Robertson, Pam Beard, Gordon Timothy, Henry Benavidez, Judy Dewey, and Valerie Vail, assistant director. Also present were representatives from the architectural firm of Cooper, Roberts, Simonsen and Associates.

The minutes of the last meeting were unanimously approved upon Gordon’s motion and Pam’s second. The bills were unanimously approved upon Pam’s motion and Henry’s second, and the checks paying the bills were signed.

Groundbreaking for the new library

A discussion was held about the groundbreaking for the new library. Invitations need to go out to former board, members, former staff, various dignitaries, and libraries in southeastern Idaho. It was suggested we start with the list compiled for the luncheon at the kickoff for our new library project. Pictures need to be taken for publicity; radio and TV announcements should be made. Various ideas for food were discussed, including serving hamburgers and hot dogs with chips and drinks. A suggested budget was $2,000. Judy will report at the next meeting on possibilities.

After discussion with the architects, the groundbreaking was moved to Saturday, September 12^th. It was decided the July date was not feasible.

Zions Bank Proposal

Representatives from Zions Bank presented information at the April board meeting about products they have with slightly higher interest rates and more favorable access than the Local Government Investment Pool (state pool). After discussion of pros and cons, the motion to move $3,000,000 of the capital improvement fund into a Zions account was made by Henry, seconded by Pam, and unanimously approved. Judy was asked to get the paperwork started.

Request for Qualifications (RFQ) from Contractors

The library received responses to our RFQ from sixteen different contractors who are interested in building the addition and remodeling the old library. After a very lengthy review of all the contractors submissions and much discussion and consideration, the list was narrowed to six contractors who will be invited to bid on the project: Ascent Construction, Bateman-Hall, Headwaters Construction, McAlvain Construction, Okland Construction, and Wadman Corporation.

The discussion was of sufficient length that a supper of pizza, vegies, and drinks was served.

Because of the lateness of the hour, the balance of the agenda was postponed until the June meeting, and this meeting was adjourned at 8:15 pm.