TRUSTEE BOARD MEETING

Minutes

Wednesday, March 11, 2009

The meeting was called to order at 5:15 pm by Blaine Robertson, chairman. Board members present were Blaine Robertson, Gordon Timothy, Jeniel Facer, Henry Benavidez, and Judy Dewey, secretary. Jacob Harlan, treasurer, was also present.

The minutes of the last meeting were approved by acclamation, as amended. Because the meeting was so early in the month, checks paying the bills will be written later and two board members will come in to review and sign them.

Architects’ Presentation

Please see minutes prepared by the architects which are attached. The board was given a “tour” of the inside of the building through computer animation. At the end of the presentation and after questions and discussion, Gordon made the motion to accept the revised plans as presented. Henry seconded the motion and all voted in favor. The architects will continue to work with Judy and the staff on planning.

At the next board meeting on April 15th, discussion will be held regarding pre-qualifying contractors.

Appreciation Letter

The board members present signed an appreciation letter to Rod Jones for the donation of his realtor’s fee for the recent purchase of the Beehive facility.

Staff Cell Phones

Several members of the staff use their private cell phones for library business and had asked about reimbursement. After discussion, it was determined that the library will reimburse staff for actual business usage. Staff are to submit their bills for reimbursement. For any staff who need a business cell phone (i.e., they don’t have their own personal cell phone), a pay-as-you go phone can be purchased and used as necessary.

Request to Melaleuca

The board asked if we had heard anything about our request for funds to Melaleuca. Judy will follow up with the Foundation member who is working on that.

Election

Blaine is up for re-election this year and asked when his declaration of candidacy needs to be submitted. Judy will check and contact him with that information.

Executive Session

The board then adjourned into executive session.

At the conclusion of the executive session, the meeting was adjourned at 6:30 pm.