TRUSTEE BOARD MEETING

Minutes

Wednesday, December 16, 2009

The meeting was called to order at 5:02 pm by Blaine Robertson, chairman. Board members present were Blaine Robertson, Pam Beard, Gordon Timothy, Henry Benavidez, and Judy Dewey. Jeniel Facer asked to be excused.

The minutes of the last meeting were approved upon Gordon’s motion, seconded by Pam. After review the checks paying the bills were signed and approved upon Pam’s motion and Gordon’s second.

Joint Powers Agreement

Judy reported that Spacesaver, the shelving company with which we have been dealing for the past year and the only one to have come forward with plans for our library, belongs to the National Joint Powers Alliance. If the library chooses to join the alliance, we can go with Spacesaver for our shelving without further negotiations.

After discussion, Pam moved and Henry seconded the motion to join the Alliance.

Alarm systems

Omni Security Systems, Inc., and Peak Alarm submitted proposals for burglar alarm and camera security systems for the new library. After presentation of the two proposals by Judy, and discussion of the two systems, the board chose to accept the proposal from Omni. Gordon made the motion, Pam seconded the motion, and all voted in favor. One advantage of the Omni system, other than the price being lower, is that the monthly monitoring charge will be included in the fire alarm monthly monitoring charge since Omni is doing the fire alarm system as a subcontractor of the general contractor for the new building.

Sortation System

The next steps in choosing a sortation system include board members actually seeing systems in place in library settings. There are three systems in Utah: one at South Jordan Library (Tech Logic), one at the Draper Library (Tech Logic), and one at Washington Terrace Library in Ogden (EnvisionWare). Holiday plans for some board members included possibly viewing one of those systems. Judy plans to see the EnvisionWare installation in Ogden the week before Christmas. Because we have a 3M RFID system, 3M has been asked to fly Pam and Judy to St. Paul, Minnesota, to see the installation of their new sortation system at a library there. Judy will see if there is an ITG sortation system somewhere reasonably close.

Purrington Plaza Parking

Pam presented an alternative way of reimbursing Mr. Carlson for use of his parking lot during construction. She will contact Mr. Carlson about that proposal.

Counseling in the Library

Gordon agreed to edit and re-write Judy’s draft of a letter to go out to the counseling organizations who use the library for counseling disturbed children.

There being no further business and some board members having other commitments for the evening, the meeting was adjourned at 5:49 pm.