TRUSTEE BOARD MEETING

Minutes

Wednesday, November 19, 2008

The meeting was called to order at 5:21 pm by Blaine Robertson, chairman. Board members present were Gordon Timothy, Pam Beard, Jeniel Facer, Blaine Robertson, Henry Benavidez, and Judy Dewey.

The minutes of the last meeting were approved upon Gordon’s motion with Henry seconding the motion and all voting in favor. The checks paying the bills were signed, the bills having been approved upon Pam’s motion; Jeniel seconded the motion, and all voted in favor.

Beehive Facility

Blaine reported that there has been a tentative agreement with the LDS Church allowing the library to purchase the property. The matter of the easement appears to have been settled, with the church retaining an easement across the library property for three years or until the seminary property is sold, whichever happens first.

Long Range Plan

The board approved the draft of the long range plan with one amendment regarding construction of the new facility. The final plan accompanies these minutes.

Director’s Report

Judy reported that patrons are taking advantage of the option of using credit cards to pay their fines. The introduction of this service has been relatively simple and painless. “National Gaming Day @ your library” was very successful on Saturday, November 15^th. Fifty to sixty people participated in the games. More staff is needed if we do this next year. Judy also reported that the off-site computer technician is no longer needed at the library and has been let go, due to the fact we have an onsite person (the cataloger) who can handle the day-to-day problems. More difficult matters are handled by the more experienced off-site server technician.

Architectural Contract

Discussion was held on the architectural contract which had been proposed by the architects and reviewed by the library’s attorney. Agreement was reached over some changes we had requested and Blaine will ask the architect to submit a revised contract for signature. Judy will determine if there is construction insurance through ICRMP. There was a question about what “finishings” meant, and Blaine will ask the architect to clarify.

Bond Closing Documents

The bond closing documents needed Blaine’s, Judy’s, and the treasurer’s signatures.

The meeting was adjourned at 6:06 pm. The bond closing documents were then signed by Judy and Blaine. The treasurer came in later that evening and signed those needing his signature.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary