TRUSTEE BOARD MEETING

Minutes

May 21, 2008

The meeting was called to order at 5:04 pm by Blaine Robertson, chairman. Board members present were Blaine Robertson, Gordon Timothy, Tricia Galer, Pam Beard, and Judy Dewey.

The minutes of the last meeting were approved upon motion by Tricia with a second by Gordon. Tricia made the motion to approve the bills, and Pam seconded the motion. The checks paying the bills were signed.

Computer Donation

After discussion, Pam made the motion to donate our excess computers (barely working and non-working) to the Civic Club rummage sale to be held on Saturday, June 21, 2008. Tricia seconded the motion.

Disciplinary Policy

The board held the third reading of the disciplinary policy. After discussion, Gordon moved and Pam seconded the motion to adopt the policy. There was further discussion about whether the last paragraph required mandatory dismissal. It was decided dismissal was discretionary based on the language “reserves the right.”

Change of Name Resolution

Judy read the proposal to change the library’s name from its original name of Madison County Free Library District to the name by which the library has been known for many years: Madison Library District. After brief discussion, Pam made the motion and Gordon seconded it to adopt the resolution. It will be called Resolution No. 1. Judy will take care of the next steps in getting it finalized. It needs to be filed with the county clerk for recording and a certified copy needs to be sent to the state tax commission.

LiLI Express

After discussion it was decided to postpone any decision about joining LiLI Express until the August meeting, after the bond election.

Bond Election

          Brochure

          The board reviewed the election brochure which had been prepared by Amber, a library staff member. The board asked that the exterior view of the proposed addition be added to the front of the brochure. It was also decided to ask the Madison Library Foundation to pay the cost of printing the brochures. Blaine planned to ask Quick Ship ‘n Copy to donate part of the printing.

          Brochures should be given out to all new patrons, along with the regular library pamphlet. They should also be placed around the community in various, although no decisions were made as to where. One of the Foundation members was concerned about a total canvass of the community, but the board wants to distribute door hangers to all residences in the district.

          Displays and Other Ideas

          The Book Wagon will be in the 4^th of July parade. The vehicle pulling it should be decorated. It was suggested we have an open house on a Monday closely preceding the election day where local authors could read some of their works.

          Architect’s Presentation

          An architect from CRS Associates brought in renderings of the front and entrance of the proposed library expansion, and the board discussed with him the changes proposed. The Upper Valley Arts Council and Mountain Valley Quilt Guild have had discussions with Blaine about displaying their art work and quilts in the expanded library. He has requested their support for the expansion, and they indicated they would discuss it at their next presidency meetings.

Reimbursement Resolution

Bond counsel sent over a Reimbursement Resolution for the board’s consideration. This resolution would allow the library district to reimburse itself for moneys spent prior to the bond election. After discussion, Gordon moved and Pam seconded the motion to adopt this resolution as Resolution No. 2.

The meeting was adjourned at approximately 6:15 pm.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary