TRUSTEE BOARD MEETING

Minutes

January 15, 2008

The meeting was called to order at 5:02 pm by Chairman Blaine Robertson. Board members present were Blaine Robertson, Gordon Timothy, Tricia Galer, Pam Beard, and Judy Dewey.

The minutes of the last meeting were approved upon motion by Tricia and a second by Gordon. The bills were approved on motion by Tricia and a second by Gordon, and the checks paying the bills were signed.

New Building

A discussion of the proposal from architects Cooper Roberts Simonsen Associates resulted in the board accepting the proposal upon motion by Gordon and a second by Tricia. Approval was unanimous. This proposal is for “Concept Development” of an addition to the library in preparation for the bond election. Judy will inform the architect.

Policy Manual

A second reading of the Professional Development Policy was completed and the policy designated 20080115.1. A few changes were made to the Disciplinary Policy, and Judy will prepare it for a third reading at the next board meeting.

RFP to Accounting Firms

Judy presented a draft of a request for proposals to accounting firms in the area who perform audits. The board accepted the draft and Judy will send the letters to the firms.

New Board Member

A few people had been approached to fill the vacancy on the board created when Roger Jackson resigned. Those approached declined to serve at this time. Board members will continue to seek a replacement. Pam brought up the point this would be a good position for someone from the Sugar Salem Library to fill, if the merger of the two library districts goes forth.

Madison Library Foundation Report

Tricia attended the Foundation’s January meeting and reported on fund raising matters. Eileen Hancey will continue to head up the fund raising committee. Jack Weyland, a new member of the Foundation, volunteered to be the grant writer.

Building Committee

Pam inquired as to the building committee’s role. It was decided their focus at this point should be to raise awareness of the need for more space and to work with the Foundation to raise money.

The meeting was adjourned at 6:00 pm.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary