TRUSTEE BOARD MEETING

Minutes

April 23, 2008

The meeting was called to order at 5:09 pm by Blaine Robertson, chairman. Board members present were Pam Beard, Blaine Robertson, Gordon Timothy, Tricia Galer, and Judy Dewey, secretary.

The minutes of the last meeting were approved upon motion by Pam and second by Gordon. The bills were approved by acclamation and the checks paying the bills were signed.

Architect’s Presentation

The architects presented several different ideas for the elevation renderings for the library addition/remodel. The board was favorably inclined toward combining the modern and traditional elements. Tricia made the motion to have the architects proceed in that vein; Gordon seconded the motion; the vote was unanimous in the affirmative.

Sugar-Salem Merger

The Sugar-Salem School-Community library board voted not to merge with the Madison Library District. According to the article in the Standard Journal, there were 608 letters to their board requesting no merger and 53 letters in favor of the merger.

Accepting Credit-Debit Cards

A discussion was held on the possibility of the library accepting credit and debit cards in payment of fines, fees, and lost items. Judy was instructed to determine the cost to the library of offering this service.

Direct Deposit of Paychecks

Directly depositing paychecks into employees’ accounts would solve the problem of getting signatures on the paychecks at the end of the month. Judy had talked with the Bank of Commerce, but the cost and complexity of their handling it is prohibitive. The library would be obliged to purchase, install, and maintain software, in addition to monthly and per-item fees. Another option is to use Intuit, from whom we get QuickBooks. Judy was instructed to determine the cost and feasibility of the service.

Budget Hearing Items

Judy requested the board consider for next year’s budget dental coverage for benefitted employees and the addition of one half-time, non-benefitted position. Judy was asked to get a current dental insurance quote.

Board Vacancies

Several names were mentioned as possibilities to replace Roger, who resigned in January, and Tricia, who will not be continuing this year. Board members are going to contact the individuals discussed.

Items for Next Month’s Meeting

Because of the lateness of the hours, three agenda items were postponed until the May meeting: getting the community on board for the bond election, LiLI Express, and the third reading of the disciplinary policy.

Upon Pam’s motion, the meeting was adjourned at 6:55 pm.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary