TRUSTEE BOARD MEETING

Minutes

October 24, 2007

In the absence of Blaine Robertson, the meeting was called to order at 5:09 pm by Gordon Timothy. Board members present were Pam Beard, Gordon Timothy, Tricia Galer, and Judy Dewey, secretary.

The minutes of the last meeting were approved by acclamation. The bills were approved by acclamation, and the checks paying the bills were signed.

New Building

The first item of discussion was the problem the library faces in a bond election for a new building. Idaho Code §§33-2729 & 33-804 limit library districts bonding capacity to .4% of the net taxable market value of the property in the district. This means our district could only bond for $3.924 million. We estimate it will cost between $10-12 million to build an adequate library for our community. Judy is a member of the Library Law Task Force with the Idaho Commission for Libraries, and she will be pursuing with the task force and the Idaho Library Association persuading the legislature to change the law.

The question was asked at the September meeting what the form for a Request for Proposal (RFP) should take. Judy reported that she talked with Frank Nelson and he said it is essentially a letter outlining the request.

Pam reported that David Wannamaker is totally out of the picture as far as getting donations from the various foundations he had proposed approaching; therefore, the Madison Library Foundation will be taking over that function.

Judy will draft an RFP to be sent to the architects who have expressed an interest in our project. Gordon will write to our legislators urging them to change the bond levy limit for library districts.

Horizon Move Report

The servers are installed and running. Judy will contact Roger Evans and see where we are in the process.

Discipline and Professional Development Policies

Judy presented to the board a draft of changes to the personnel policy proposed by Blaine. A discussion was held, various changes to the draft were made, and Judy will present a revised draft at the next meeting.

Janitorial Services Bid - Related Parties Transactions

Tricia made the motion that the library not hire independent contractors who are in any way related to or associated with the library; Pam seconded the motion; the vote was 2-1 in favor of the motion. Judy will advertise for more bids for the janitorial services. As to the bookkeeper, it was decided to try for a few months having the director do the payroll. If it becomes too much of a burden for the director, the board will revisit the issue. An advantage of having the director do the payroll is it will be done by the board meeting.

Dental Insurance

Judy has been approached by several staff members asking if dental insurance would be available if the staff members were willing to pay their own premiums. Judy had just received a letter from Blue Cross saying this type of dental insurance is available. The library’s insurance agent has been contacted and he is getting a quote for us.

Consolidation with Sugar Salem School Community Library (SSSCL)

The proponents of consolidation with Sugar Salem library district met with the Sugar Salem library board on October 16th. Several people addressed the board in favor of consolidation, including Judy who is a resident of that school district. Signed petitions requesting the consolidation be considered were presented to their board. There was a discussion with their board about changes to the levy rate and the effect this would have on taxes in both districts. When the districts receive their certified budgets from the county clerk, levy rates can be calculated. One requirement the SSSCL board indicated they would have is that trustees be elected from trustee districts and not at large. Judy was instructed by our board to ask the county clerk how the trustee zones would be decided upon.

There being no further business, Pam made the motion to adjourn, and the meeting was adjourned at 6:20pm.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary