TRUSTEE BOARD MEETING

Minutes

December 19, 2007

The meeting was called to order at 5:00 pm by Blaine Robertson, Chairman. Board members present were Blaine Robertson, Gordon Timothy, Tricia Galer, Pam Beard, and Judy Dewey, secretary.

The minutes of the last meeting were approved by acclamation. The bills were approved upon motion by Pam Beard and a second by Gordon Timothy. The checks paying the bills were signed.

New Building

Architects from Cooper Roberts Simonsen were present and presented an alternative plan to building a new library. Wally Cooper showed the board how an addition could be added to the present building and the current interior refurbished for the amount the library could bond for, approximately $3.9 million.

The board decided to hold a special board meeting as soon as possible to consider the architect’s proposal to act as consultants to the board for either adding to the current library or building a new library.

Horizon Move

Judy reported the process of moving the Horizon software to our building is proceeding as planned and is nearly complete. An additional router has been ordered to improve security and to allow the catalog to be accessed from the library’s website from within the library, as well as to allow remote access to Horizon for authorized users. She explained the function of the various pieces of computer hardware.

Resignation of Board Member

Blaine informed the board he had received the resignation of Roger Jackson, to be effective as of January 2008. A new board member, to also act as treasurer, will be appointed.

RFP to Accountants

Judy was assigned to send an RFP to qualified accounting firms in the area to ask for proposals to do the library’s annual audit.

Policy Manual

After discussion, the first readings of the Professional Development Policy and the revisions to the Disciplinary Policy were accomplished. Tricia made the motion and Pam seconded it to have the second reading at the next regularly scheduled board meeting. Judy will make any necessary corrections and revisions to the drafts.

The meeting was adjourned at 6:30 pm.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary