TRUSTEE BOARD MEETING

Minutes

April 25, 2007

The meeting was called to order at 5:11 pm by Chairman Blaine Robertson. Board members present were Pam Beard, Blaine Robertson, Tricia Galer, Gordon Timothy, Roger Jackson, and Judy Dewey, secretary.

The minutes of the last meeting were approved upon motion by Tricia and a second by Pam. The bills were approved upon Tricia’s motion and Gordon’s second, and the checks paying the bills were signed.

Gordon made the motion setting the date for the 2007-08 budget hearing as August 15^th. Pam seconded the motion; the vote was unanimous in the affirmative.

The first reading of the revised circulation policy was accomplished with some revision. The second reading will take place at the May meeting. Judy will make the changes.

A discussion was held regarding the records retention policy. To facilitate reference to the policy, it was decided to make it into a chart. Judy will make the changes.

The computer use policy was also discussed and it was decided Judy will work on rewriting that also to make it easier to read.

The board offered some direction for the building committee: funding (Eileen Hancey will bring to the May board meeting a guest who has ideas and resources for funding); community awareness (discussed resources for help with this); design feedback from the community; whether to include the children’s museum (pros and cons); people to consult with the city and the county.

A discussion was held regarding when the paychecks should be written. Judy would like them written before the board meeting so the board members can sign the checks. The bookkeeper, Laurene Jackson, and Judy will come to an agreement whether to have them done by a certain day so two board members can be scheduled to come in and sign the checks, or whether Laurene will be responsible to get the signatures.

The meeting was adjourned at 6:35 pm upon Tricia’s motion.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary