TRUSTEE BOARD MEETING
Minutes
September 20, 2006
The meeting was called to order at 5:24 pm by Chairman Blaine Robertson. Board members present were Blaine Robertson, Tricia Galer, Gordon Timothy, and Judy Dewey, Clerk. Roger Jackson was out of town.
The minutes of the last meeting were approved upon motion by Gordon and a second by Tricia. The bills were approved by acclamation, and the checks paying the bills were signed. Blaine signed the application to the Local Government Investment Pool to change our bank account to the Bank of Commerce for transfers between the two accounts.
Lee Anne Kinghorn having moved from the area, two people interested in serving on the board told why they would like to serve and answered some questions from the board members. Both candidates were well qualified to serve. They were then excused, and at the end of the meeting, following some discussion, Pamela Beard was chosen to finish out Lee Anne’s term which will expire in 2010.
Blaine suggested we put on our website and make part of the policy manual a chart showing the seats on the board and their expiration dates. Gordon made the motion to make it part of the policy, Tricia seconded the motion, and it passed unanimously. Judy was assigned the task of putting it on the website.
Judy explained the status of our 3M RFID purchase. Matt Bellamy is back on board as our sales representative and is working to resolve the problems created by the lack of training received during the conversion. He will contact Judy by the end of this week with some proposals.
A lengthy discussion was held regarding the purchase of the Beehive facility. Mark Davis’ recent email with the Church’s offer was reviewed. A factor in this matter is the passage of the school bond since the last board meeting, and the future availability of the present junior high school property. The board decided to renew our offer of $75,000 to purchase the facility, but to separate the issue of the easement to the seminary building from the purchase of the Beehive facility. Judy is to contact Mark and tell him of the board’s decision and ask him how much the Church is willing to pay for the easement.
In conjunction with the discussion about the Beehive facility, the possibility of building a new library was brought up. A number of questions came up: 1) how much land is needed for x-square feet – parking, green space, etc; 2) can a library district jointly own property with another entity, either public or private. Judy was assigned to learn the answers. Blaine has been in touch with the school district about the junior high school property and will continue his dialogue with them. Blaine noted there is 1.2 acres for sale for $120,000 just west of the train tracks on 1st North. The general consensus was it probably wouldn’t be big enough and the location would not be the best, but it did give the board an idea of something available and the price.
A second reading of the Personnel Policy was completed. The chart showing the board members’ terms of office was inserted. Tricia made the motion to accept them as corrected, Gordon seconded the motion, and it passed unanimously.
The meeting was adjourned at 7:09 pm.
Blaine Robertson, Chair of the Board Judith M. Dewey, Secretary