TRUSTEE BOARD MEETING

Minutes

November 15, 2006

The meeting was called to order at 5:15 pm by board chair Blaine Robertson. Board members present were Blaine Robertson, Pam Beard, Roger Jackson, and Judy Dewey.

The minutes of the last meeting were approved upon motion by Roger. After the swearing in of Pam Beard, the bills were approved upon Roger’s motion and Pam’s second, and the checks paying the bills were signed.

The first order of business was a demonstration by Jed Neville of NEVCO of a carpet cleaning machine. Jed cleaned a small portion of the carpeting, and each board member took a turn operating the equipment. Purchase of the equipment was discussed but no decision was reached. The item will be on the agenda for the next meeting.

Wayne Facer, the head of the LDS Church’s real estate department, came to Rexburg to look at the Beehive facility and the parking lot and seminary building situations. The church’s decision is to not purchase from the library an access easement to the seminary building. Their attorneys feel they most likely have a prescriptive easement from the many years of using the library’s parking lot for access to the building. To recapitulate what has transpired, the church offered to sell the Beehive facility to the library for less than market value if the library would grant a permanent easement for access to the landlocked seminary building. The library counter-offered to purchase the facility but to grant the easement to the church only, or, in the alternative, to sell a permanent easement to the church in a separate transaction. Since the library and the church could not agree, the church is not going to sell the Beehive facility at this point in time. They will wait to see what develops when the Madison Junior High School is vacated and sold by the school district.

Judy reported that the library settled with 3M over the lack of training for the RFID conversion project. 3M gave the library 1,000 RFID tags and SirsiDynix gave the library a $500 discount on the purchase of an additional pad workstation.

The records retention policy and the revised circulation policy discussions were tabled until the next meeting. Judy asked Blaine to see if he had a copy of the draft records retention policy.

Those board members present signed the Bank of Commerce signature cards. We are still lacking one board member’s signature.

Blaine reported the last word he has on the junior high school property, a possible building site for a new library, is that the school district wants to sell the entire property, including the building, as one.

A staff member requested the board discuss whether the library should start circulating “good” R-rated videos and DVDs. The board tabled the discussion until more board members are present.

Judy requested the board modify the current Young Adult Librarian position to be a full-time (8 hours a day) position. The new position will be a full-time Reference & Young Adult Librarian. The current Young Adult Librarian is leaving, and Judy will advertise for the new position.

Our current auditors are no longer doing audits. We have been informed that Idaho law requires government organizations at our budget level to be audited every year. Judy will advertise for a new auditor.

The meeting was adjourned at approximately 7:30 pm.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary

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