TRUSTEE BOARD MEETING

Minutes

March 15, 2006

The meeting was called to order at 5:10 pm by Chairman Blaine Robertson. Board members present were Blaine Robertson, Gordon Timothy, Tricia Galer, Lee Anne Kinghorn, Roger Jackson, and Judy Dewey.

The board adjourned into an executive session.

Upon resumption of the regular meeting, the minutes of the last meeting were unanimously approved upon motion by Roger Jackson. The bills were approved by acclamation, and the checks paying the bills were signed.

Two book challenges were brought before the board. Judy was instructed to write a short note to the library patrons passing along the board’s decision to not remove the items from the collection.

Tricia reported on the first meeting of the Madison Library Foundation held on the 9^th of March at the library. Officers were elected and Judy will submit Form 1023 to the IRS to obtain charitable organization status so donations to the foundation will be tax deductible by the donors.

The 2006 Budget Hearing was set for August 23^rd at 5:00 pm at the library. The appropriate notices will be published in the local newspaper.

A final reading of proposed sections of the policy manual was done. Discussion was held and changes made. A majority of the discussion involved the sections of the circulation policy. Some board members felt the policy was too detailed and some of the provisions rightfully belong in the procedures manual. It was decided to go ahead and adopt the policy as written and revisit the issue at a later meeting. The Policy Development Policy, designated 20060315.1, was unanimously adopted upon Lee Anne’s motion and Roger’s second of the motion. The Circulation Policy, designated 20060315.2, was unanimously adopted upon Lee Anne’s motion and Tricia’s second thereto. The Public Computer Use Policy designation of 20050517 was approved upon Roger’s motion and Tricia’s second, the policy having been adopted by the board on May 17, 2005.

Finally, a discussion was held on the purchase of the 3M Radio Frequency Identification system. Roger moved and Gordon seconded the motion to purchase the system. An additional budget hearing will be scheduled to modify the current budget to allow for the purchase. Judy was charged with checking with the vendor to see if the price could be lowered.

The meeting was adjourned at 8:30 pm upon Roger’s motion.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary

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