TRUSTEE BOARD MEETING

Minutes

November 16, 2005

The meeting was called to order at 5:12pm by Blaine Robertson. Board members present were Lee Anne Kinghorn, Tricia Galer, Blaine Robertson, and Judy Dewey. Gordon Timothy asked to be excused. Roger Jackson was absent.

The minutes of the last meeting were approved by acclamation. The bills were also approved by acclamation, and the checks paying the bills were signed.

Judy reported that the Madison Library District Foundation is still viable; however, due to the annual report not having been filed for 2005, the Secretary of State has administratively dissolved the foundation. The board approved the $30 expenditure necessary to reinstate the foundation. Judy was assigned the task of accomplishing the reinstatement.

The board thoroughly reviewed the policy manual as presented by Blaine and revised and annotated by Judy. Judy will present a “clean” copy for reading at the board meeting on December 21, 2005.

The following policies are to be drafted and presented at future board meetings: computer policy (formalized), records retention, personnel, trustees’ service, Sunbird, procedures, job descriptions.

Blaine asked Judy to give the bookkeeper a note to do the Christmas bonuses with the next payroll so they can be approved at the next meeting and handed out to the staff shortly thereafter. He also asked Judy to purchase some cider and donuts for the December board meeting.

The meeting was adjourned at 6:20 pm upon Tricia’s motion.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary

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