TRUSTEE BOARD MEETING

Minutes

December 21, 2005

The meeting was called to order at 5:18 by Chairman Blaine Robertson. Board members present were Tricia Galer, Roger Jackson, Blaine Robertson, and Judy Dewey. Lee Anne Kinghorn asked to be excused.

The minutes of the last meeting were approved upon motion by Tricia Galer, seconded by Roger Jackson. The bills were approved by acclamation, and the checks paying the bills were signed.

After a short discussion, employee bonuses were approved upon Tricia’s motion, Roger’s second, and a unanimous affirmative vote.

Judy reported that we have collected approximately 3.3% of the old fines. Ned Zollinger had called to say he would send out a letter at no charge to all the patrons with old fines. Then, if they didn’t pay and he had to pursue the fines, he would charge a fee to be negotiated with the board. He also said he would match any offer we get from other collection agencies, and that his system can interface with our software. The board was a bit leery of having him do this latter.

Regarding the Beehive facility, Roger thinks we should let the city pursue the donation angle with the Church, if the city indeed has the altruistic intent to ultimately give it to the library. Blaine will write a letter to the mayor, with a copy to the Presiding Bishopric’s office, stating our position.

Melanie Sutton presented the review, not an audit, of our financial information. See report included herein. Fund balance increased $23,434 for the year.

Judy brought up the fact that some staff members residing outside our boundaries have cards issued to their family members. She questioned whether this was proper. The board decided to table the library card issue until the next meeting.

There was some discussion about the Rexburg Redevelopment Agency and whether this is a done deal or if it’s going to come up for a vote by the public. Judy reported the impact on the library would be that we would not receive any new construction funds on properties located within the boundaries affected by redevelopment. She has asked the people involved whether the library is going to get any “redevelopment” funds but has yet to get any definitive answers.

There is a Public Library Association meeting in Boston in March. The value of attending for our library is the “new construction track” presented at these meetings. Since there is money in the budget, Judy will plan to attend this year.

Judy requested a change be made as to persons responsible for counting the money. In January 2005 it was decided the director needed to be one of the people counting the money. The assistant director, along with another staff person of her choosing, will now do the daily counting of the money. The director will continue to prepare the bank deposit.

A first reading of several sections of the new policy manual was then held. Discussion was held and some changes made. Judy will post a revised copy so the board can review it before the next meeting. A second reading of these sections will be held at the next meeting.

The meeting was adjourned at 6:50 pm.

Blaine Robertson, Chair of the Board                 Judith M. Dewey, Secretary

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