TRUSTEE BOARD MEETING

Minutes

August 16, 2005

The meeting was called to order at 5:19 pm by Gordon Timothy. Blaine Robertson asked to be excused. Board members present were Gordon Timothy, Lee Anne Kinghorn, Roger Jackson, Tricia Galer, and Judy Dewey. The minutes of the last meeting were approved upon motion by Lee Anne and a second by Roger Jackson; vote was by acclamation. The bills were approved upon Roger’s motion and Tricia’s second; voting unanimous. The checks paying the bills were signed.

The first order of business was a continuation of the discussion about having Unique Management Services, Inc., a specialized library collection agency, collect our larger fines. Lee Anne presented her draft of an article to submit to the newspaper. Judy had printed out several articles she found on the Internet about libraries using UMS. Judy had also communicated with a librarian in Wisconsin about their experience with UMS. All were favorable reports. The board asked Judy to set up a short telephone conference with the sales representative (the company is in Indiana) for the next board meeting on September 20^th so the board can ask questions. It was decided Judy would obtain a list of all patrons with fines greater than $5.00, which list we will post in the library and on our website the 21^st of September. Lee Anne liked some of the wording in some of the newspaper articles and is revising her article. She will email the new draft to all the board members for their approval.

Roger gave a report on the Property Tax Interim Committee meeting that he and Judy attended in Rexburg on August 11^th. Attached to these minutes is an email Judy sent to Jan Wall, chair of the state library Law Revision Task Force, which email summarizes the testimony of those who spoke at the meeting.

In new business, the proposed budget prepared by Roger and Judy was discussed, especially the monies we are receiving from the new construction in our district and the employees’ salaries. It was also pointed out that we have significantly increased the materials budget and correspondingly the technical services budget. Roger mentioned that the small surplus needs to be included in a line item. Lee Anne moved and Tricia seconded the motion to approve the budget as modified. Voting was by acclamation in the affirmative.

Judy presented a small sign to be posted in the library regarding keeping the noise level down. Gordon said the wording needed to be stronger; that quiet being expected was not enough; essential is a better word.

The meeting was adjourned at 6:24 pm.