TRUSTEE BOARD MEETING

Minutes

September 21, 2004

The meeting was called to order at 5:18 pm by Chairman Brent Eames. Board members present were Gordon Timothy, Brent Eames, Roger Jackson, Blaine Robertson, Tricia Galer, and Judy Dewey. The minutes of the last meeting were approved upon Roger’s motion and Tricia’s second. The bills were approved, and the checks paying the bills were signed.

Karen Pettinger gave a presentation on planning for new buildings, what to do, how to do it, whom to contact, and so forth. It was an excellent presentation containing valuable information. Each board member received a print-out of the presentation.

Following Karen’s presentation, the board decided the following:

•         Minutes of board meetings can be posted to the library’s website since they are public records;

•         To determine at a future time a record retention policy;

•         To authorize the county clerk to withhold the money to be returned to Allen Ball (see attached letter from the clerk) from the property tax check due the library in October. The board decided it was not cost effective to comply with notice requirements to have the $498.31 added to that already certified to the county clerk;

•         To opt for the split-limit policy contribution to ICRMP for our insurance;

•         To engage Schwendiman, Sutton to perform the annual audit, but to get other bids next year; and

•         To table the discussion of employee vacation policy until October’s meeting.

Tricia made the motion and Roger seconded to increase the library’s insurance coverage by $250,000 per year to $1,000,000. Judy is to inform Gary Archibald of the change.

The meeting was adjourned at approximately 7:30 pm.