TRUSTEE BOARD MEETING

Minutes

February 17, 2004

The meeting was called to order at 5:07 pm by Chairman Brent Eames. Board members present were Blaine Robertson, Brent Eames, Tricia Galer, and Judy Dewey. Roger Jackson and Gordon Timothy asked to be excused. The minutes of the last meeting were approved. The bills were approved, and the checks paying the bills were signed.

Judy reported on the progress of the policies and procedures manual. The files in the director’s office have been indexed and divided into five categories: administration and financial, computers, personnel, and collection development. This will provide a rough outline for writing the manual.

Blaine made the motion and Tricia seconded it to increase Jennette Nielsen’s hours to full time (40 hours per week) during the summer months.

A discussion was held regarding the elderly library computers that are dying. There are at least five that need replacing. Judy brought quotes from the Dell website. The board requested she obtain quotes from two local businesses: Blue Dragon and El Gene’s.

Patrons have requested we accept credit and debit cards. The board instructed Judy to contact some financial institutions and determine the cost to the library do offer this service. Additionally, an informal pole of patrons will be taken.

The board approved obtaining a debit card for the library’s checking account. In the normal course of business many occasions have arisen that require a debit or credit card. Although most businesses will invoice the library, many will not. In these instances, Judy has been charging these purchases on her personal cards but she is no longer willing to do that. All purchases have been reimbursed, but the board decided this was no longer a good idea. Use of the card will be limited to the director.

Blaine suggested we look into the feasibility of a corporate license for our anti-virus software. It might be less expensive and would certainly be less of a hassle than renewing the individual subscriptions.

The Idaho Library Association’s two bills before the legislature have been printed. This does not mean they will pass, but at least the whole legislature will have the opportunity to consider them. Judy urged the board members to write personal letters to our representatives and senator in support of the legislation.

The carpeting selection process was discussed. Judy showed the board two samples the staff likes. The board instructed her to get bids on those two samples, dividing out the cost of moving the books and the floor preparation and repair that will be needed. Judy informed them Porter’s Office City is also interested in bidding on the project.

There being no further business the meeting was adjourned at 6:02 pm.